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AP Clerk Benefits

Are there not enough hours in the day to complete manual entry tasks on top of chasing down approvals and answering supplier inquiries?

With EZ Cloud, automatically process invoices, ensuring accuracy, flagging duplicates and exceptions, and checking for fraud, all while maintaining business compliance rules behind the scenes.

EZ Cloud also integrates seamlessly with your ERP system, so all necessary information is centralized and at your fingertips, including past invoices, supplier information, and real-time updates. With approval reminders and an integrated communications channel connected to each invoice, users can ask or answer questions in one place, leading to less manual follow-up and faster approvals.

Approvals can even be made with just a click within the EZ Cloud app!

A Solution Built For Your Priorities

Information Accessibility

With EZ Cloud, processes are digitized and automated with centralized communications.

Invoices can be scanned, uploaded, or emailed to be captured and stored by the solution, taking the paper out of AP processes and making audits a breeze. With just a few clicks, you can review invoices and make sure all items are reconcilable so payments can be made.

Real-Time Data Capture & Processing

Say goodbye to hours of manual entry tasks!

Using EZ Cloud’s automated 2 & 3-way PO matching and AI & machine learning technologies, reduce unnecessary mistakes and invoice duplication. With the solution’s touchless invoice processing, built-in compliance rules also run in the background, mitigating fraud risk.

Integrated Communications Channel

Say goodbye to chasing down approvals!

With EZ Cloud’s comms channel, messages are connected to each invoice, streamlining and centralizing communications. Reaching out to approvers, answering questions, and receiving feedback promptly becomes a breeze!

Easy-to-Use Supplier Portal

Each supplier can upload invoices and track the invoice journey from their own portal.

With this level of transparency, expect a reduction in inquiries and follow-up, helping your AP team to continue strengthening relationships between your organization and its suppliers.

How will responsibilities shift?

For AP clerks, day-to-day responsibilities become less focused on manual entry tasks and more on business-critical matters, such as resolving exceptions, streamlining communications that lead to faster approvals, and improving supplier relationships.
Watch the Manual Processes versus Accounts Payable Automation explainer video to learn more!

After watching the demo, I immediately knew how EZ Cloud would support our team’s success and scalability. EZ Cloud does exactly what we need and more.

Ekaterina Blake, CEO Inspohub

ERP Integrations

EZ Cloud’s accounts payable solution is easy to integrate into daily operations for professionals interested in increasing efficiency and improving cash flow while eliminating human error. As a cloud-based AP automation solution, our innovative solution pairs perfectly with Oracle ERPs, including Oracle Cloud, Oracle NetSuite, and Oracle PeopleSoft, to name a few.

Integrations

You may be wondering…

As a cloud-based solution, you can access EZ Cloud from anywhere, on any device, at any time of day.

Based on customized workflows, EZ Cloud offers the ability to notify approvers via the solution through push notifications and automated emails.

We designed EZ Cloud with a focus on easy, remote implementation to get your process up and running quickly. On average, most of our clients requiring customizations can be up and running within three weeks.

Of course! With each business we work with, we offer inclusive customer service support to our customers and their suppliers. We offer initial training during implementation as well as ongoing training and support throughout. We are here to help your team be successful.

Customers have the power to set and manage who is authorized to approve invoices through EZ Cloud for complete control.

Suppliers can upload invoices and view their own invoice approvals through the EZ Cloud supplier portal or mobile app. The portal offers similar features to the subscriber portal and can also be used as a way to centralize supplier communication.

EZ Cloud Supports Your Team’s Priorities

AP Manager Benefits

Controller Benefits

CFO Benefits

Additional Resources

Blog: Tips For Identifying Fraudulent Invoices

Accounts Payable fraud is a common type of fraud that targets a company’s accounts payable department, which is responsible for paying suppliers and vendors. Accounts Payable fraud can take shape in multiple forms and can be committed internally by employees, externally by vendors, internal and external parties working together to commit fraud, or internal/external hackers.

Blog: Supporting Remote Teaming For Accounts Payable Departments

Definition & Other AP Questions Answered…

rnrnAccounts payable (AP) refers to what is owed for items purchased on credit. It is considered a short-term debt, or money that a business owes its suppliers. It appears as a liability and shows how much a company owes to its suppliers for products or services that it purchased and received on credit.

Blog: Top 5 Best Practices For Accounts Payable Automation

Accounts payable is an integral part of the way organizations operate. While recognized as a support in maintaining profitability, accounts payable has historically been done through manual processes. Why though? It’s inefficient, prone to error, and can be expensive. Switching to EZ Cloud AP automation is the best way to streamline this process.

Blog: Top 5 Reasons To Automate Accounts Payable Processes

Calculating the cost of processing an invoice is important for any organization using Accounts Payable. There are several factors to consider when calculating the cost of an invoice, and it may be difficult to accurately calculate the actual cost of processing. While somewhat technical and mathematical, this blog aims to assist in calculating the true average cost of processing an invoice. rn

Get in Touch

Interested in learning more about EZ Cloud? Let’s talk.

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