Automated Invoice Matching Software 

Automate the process of matching invoices to purchase orders and receipts, reducing errors and increasing efficiency while also keeping track of your spending, identify discrepancies and prevent duplicated payments with EZ Cloud Automated Invoice Matching Software System.


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How EZ Cloud Works

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Remove tedious and manual invoice uploading, keying, invoice matching, processing, and approving with our automated invoice matching software.

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Using customized approval workflows, you’ll always have full visibility into the invoice journey.

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EZ Cloud is payment agnostic. Leverage the features of your current ERP, all while maintaining the way payments are currently made. Worry less about hiccups, learning curves, or payment disruption.

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EZ Cloud’s Invoice Matching Solution Offers:


Automated invoice matching

EZ Cloud can automatically match invoices to purchase orders and receipts, reducing errors and increasing efficiency.


Intelligent data matching

Our automated invoice matching software. solution uses advanced algorithms and machine learning technology to match invoices to purchase orders and receipts, increasing the accuracy of the matching process.


Real-time tracking

EZ Cloud invoice matching software can provide real-time tracking of the matching status, allowing you to monitor the process and take corrective action.

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Reporting and analytics

Our invoice matching system can generate detailed reports and analytics on invoice matching, allowing you to track performance and identify bottlenecks.

“EZ Cloud can automatically match invoices to purchase orders and receipts, reducing errors and increasing efficiency. Over two dozen validations between the invoice and the ERP are performed to improve accuracy and reduce the risk of fraud.” 

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Line Item Match

Line item match is a feature used in EZ Cloud to match invoices with the corresponding purchase order or receiving document. This is typically done by comparing the line items on the invoice to the line items on the purchase order or receiving document, and ensuring that they match in terms of quantity, price, and description.

By automating invoice matching process, you can greatly reduce the risk of errors and improve the efficiency of the AP process. Additionally, some AP automation software also use machine learning algorithms to automatically match invoices to the correct purchase order, even if the line items are not an exact match, based on historical data and patterns.

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Invoice Matching FAQs

Tolerances on invoice lines are set in the ERP system and can be set at the global level, supplier level, and PO level. They can be set as a dollar amount or percentage and can be applied to taxes, lines, or the total invoice amount. In EZ Cloud, during the PO line matching process, the set tolerances in the ERP are taken into account for validation. For example, if a PO number has a 10% tolerance on items at the line level in the ERP, EZ Cloud will allow any matched PO line to waiver by 10% during the validation process. This means that if an item has a set unit price of $10 in the ERP and a 10% tolerance, EZ Cloud will not return any validation errors when the unit price is between $9 – $11.

EZ Cloud uses the item description, unit price, and quantity to match against the purchase order lines in the ERP system. This process can be customized to fit the specific business requirements. The PO line attributes used for matching can be adjusted and different checks can be given different weightings. If the PO line is not matched correctly, the user can use search filters in the frontend application to easily find the correct line. Additionally, when a user updates data in EZ Cloud, the system performs multiple validations to ensure the lines match and any errors are shown immediately to the user. Any time a user updates data in EZ Cloud, dozens of validations are performed against the backend ERP system to ensure the lines are a match. These validations occur sub-second, and any errors are shown within the data entry screen. This allows the user to see the actual value in the ERP and make the necessary changes.

The fuzzy match feature in EZ Cloud’s invoice matching compares invoice descriptions to the extracted or manually entered invoice line descriptions and returns the lines where the descriptions are most similar. It does this by calculating a percentage similarity score. The calculation is complex and takes into account different word arrangements. By default, the fuzzy match is set to return the top result but it can be configured to return multiple results, such as top 5 or top 10.

When invoice lines are similar to but not an exact match to PO lines, it will only impact scenarios where the PO lines are not automatically matched. In these cases, the user can use customizable search filters to find and select the correct PO line. The way in which the lines are matched can be configured using any desired attributes. This can be customized to match as many PO lines as possible based on the business requirements. Our team will work with you to understand your current process and design the best invoice matching process using the available attributes from the ERP.

EZ Cloud offers an invoice matching service within the solution to remove the manual work required to match invoice lines with purchase order lines. The service can be customized to meet the specific needs of the customer, using methods such as RPA and Machine Learning. The EZ Cloud team will work with the customer to design and integrate the service into their existing ERP system, and provide ongoing support and updates.

Accounts payable is a critical process for any business, and it’s essential to get it right to ensure smooth operations and accurate financial reporting. One aspect of accounts payable that is often overlooked is the concept of matching purchase orders (POs) to invoices.

While most companies are familiar with the standard 2-way match, which validates invoice details against approved POs, there is another matching technique that is gaining popularity in certain business sectors: the 3-way match.

A 3-way match is when the company’s receiving department also enters information from the receiving slip (receipt) when the goods are received. This process ensures that the quantity billed on the invoice matches the quantity of goods received. This extra step in the matching process is especially useful for businesses that frequently receive goods, as it helps to prevent errors and discrepancies that could lead to overpayment or underpayment.

While the 3-way match is not yet widely adopted, it is becoming increasingly popular as more businesses realize the benefits it can offer. It is a great way to ensure that the company is only paying for the goods that have been received and verified by the receiving department. This makes the process more efficient, accurate and cost-effective.

There is also an extremely rarely used 4-way match, which is when the goods received are inspected by a Quality Assurance (QA) receiving team, and then the company will only pay for the amount of “accepted goods.” This step is highly recommended for businesses operating in highly regulated industries, such as Pharmaceuticals, Medical Devices, and Food and Beverage, where the quality of the goods is of utmost importance.

In conclusion, while 2-way matching is still the standard practice for most companies, 3-way and 4-way matching are becoming increasingly popular as businesses look for ways to improve the efficiency and accuracy of their accounts payable process. These advanced matching techniques can help to prevent errors, reduce the risk of fraud, and ensure that companies are only paying for the goods that have been received and verified.

When choosing AP automation software, it’s important to consider your specific business needs. Some things to keep in mind include the size of your business, the number of invoices you process per month, and whether you need features like approvals and workflow management. You should also compare different software options to see which one offers the best value for your money. Our blog, Choosing the Right AP Software for your business, outlines additional points.

When selecting AP automation software, it is important to consider the needs of your business and what type of features would be most beneficial. It is also important to compare different software options and select a solution that is easy to use and has a good reputation. Additionally, it is important to consider the cost of the software and make sure it is within your budget.

When considering AP automation software, there are several key features to look for, including:

  1. The ability to capture invoices from multiple channels, such as email, fax, and paper.
  2. Optical character recognition (OCR, machine learning, and/or AI technology that can extract data from invoices automatically.
  3. A workflow engine that can route invoices for approval based on configurable rules.
  4. Integration with your accounting or ERP system.
  5. A vendor portal where suppliers can submit invoices electronically and check the status of payments.

ERP Integrations

EZ Cloud’s accounts payable healthcare solution is easy to integrate into daily operations for professionals interested in increasing efficiency and improving cash flow while eliminating human error. As a cloud-based AP automation solution, our innovative solution pairs perfectly with Oracle ERPs, including Oracle Cloud, Oracle NetSuite, and Oracle PeopleSoft, to name a few.


Small Logo Shape Discovery Demo Session

To see how our invoice matching solution can benefit your business, schedule a demo today.

  1. First, we set up a discovery call to learn about your needs to determine if there would be a mutual fit.

  2. Next, you’ll see a customized demo.

  3. Finally, we work with you closely to make implementation & onboarding a success.

Schedule a Demo

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