Everything You Need To Know About AP Clerk Roles And AP Clerk Responsibilities

Accounts payable plays a critical role in the financial well being of a company. The accounts payable department is responsible for ensuring that all invoices and expense reports are paid in a timely manner. Accounts payable clerks are responsible for coding and entering invoices into the system, as well as preparing checks for payment. In addition, AP clerks also reconcile vendor statements and resolve any discrepancies. Read on to learn more about the roles and responsibilities of an AP clerk.

Roles And Responsibilities Of An AP Clerk

Coding And Entering Invoices Into The System

As an AP clerk, one of your most important roles is to code and enter invoices into the system. This process ensures that all invoices are properly accounted for and that payments are processed in a timely manner. Invoices must be coded with the correct account number so that they can be properly tracked and reported. In addition, you will need to keep accurate records of all invoices and payments, as well as maintain communication with vendors to resolve any discrepancies. This position requires a high level of attention to detail and organization in order to be successful.

Preparing Checks For Payment

As an AP Clerk, one of your main roles is to prepare checks for payment. This involves printing checks, signing them, and mailing them out to vendors. In some cases, AP clerks may also be responsible for setting up direct deposit payments. 

This process involves ensuring that all invoices are accurate and up to date, and that all payments are properly authorized. You will also need to keep track of payments made and reconcile them with the AP records. In addition, you may be responsible for issuing refunds or credits when necessary. To be successful in this role, it is important to have strong attention to detail and good organizational skills. You must also be able to work well under pressure and meet deadlines.

Reconciling Vendor Statements 

As an Accounts Payable clerk, there are several key roles and responsibilities you will be responsible for. AP clerks are also responsible for reconciling vendor statements. This process involves comparing the invoices you have on file to the statement the vendor has sent, and ensuring that all charges are accurate. This process also involves comparing the invoices that have been paid with the vendor’s statement to ensure that there are no discrepancies. Any discrepancies that are discovered must be resolved in a timely manner. 

This can be a time-consuming process, but it is essential for maintaining accurate records. In addition to reconciling statements, you will also be responsible for processing invoices and issuing payments. This includes verifying that all invoices are correct, coding them appropriately, and entering them into the accounting system. Once payments are processed, you will need to track them and ensure that they are received by the vendor in a timely manner. By fulfilling these roles and responsibilities, you can help to keep the accounts payable process running smoothly.


As you can see, there is a lot that goes into being an AP clerk, and there are several AP clerk benefits in the Accounts Payable department. These professionals play a vital role in ensuring that all invoices are paid in a timely manner and that vendor statements are reconciled correctly. If you’re looking for a challenging and rewarding career, consider becoming an AP clerk today!

About EZ Cloud: 

AP and Finance teams often experience frustration around manual data entry, delayed approvals, and lack of visibility. Our automated solution digitizes these processes and provides leadership with the tools they need to make better informed financial decisions. 

EZ Cloud provides a modern and secure Accounts Payable (AP) automation platform that brings AP communications, invoice data, and real-time analytics to one easy-to-use portal. Integrating seamlessly with existing processes, EZ Cloud uses the latest technology to offer AP and finance professionals greater visibility, accountability, and control.  

For more information, please visit ezcloud.co