• Overview
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    • AP Automation platform overview
    • Our Differentiators
    • Industry leading data extraction technology
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    • Invoice processing
    • Streamlined approvals & automated workflows
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      Oracle E-Business Suite (EBS)
      Oracle Cloud ERP
      Oracle NetSuite
      Oracle PeopleSoft
      Oracle JD Edwards
      Yardi Systems
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overview

EZ Cloud's AP Automation Platform Process

Designed specifically for mid-market and enterprise organizations, our AP automation solution dives deep into the individual challenges businesses face, presenting a customizable platform that grows with organizations.

Support your department’s efforts, leverage automation technology and optimize each phase of the invoice journey according to specific workflow and user needs using the game changing EZ Cloud's AP automation platform.

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Browse Features
three-step overview

We remove the complexity from enterprise AP Automation processes

Upload, approve, and submit invoices for payment with ease, while reducing the risk of errors and fraudulent transactions, automating workflows, improving compliance, and maximizing visibility with EZ Cloud AP Automation Platform.

INTELLIGENT CAPTURE & DATA EXTRACTION

Remove tedious and manual invoice uploading, keying, matching, processing, and approving.

Effortlessly manage all invoices, whether they're PO-linked, non-PO, direct purchases, recurring, or even traditional paper formats.

In addition, EZ Cloud utilizes live synchronization of PO and other master data, ensuring every invoice extraction seamlessly aligns with the ERP integration.

AUTOMATED MATCHING & APPROVAL

Effortlessly match invoices using a combination of invoice details, POs, external POs, goods receipts, and more at invoice line level. And if there's a data gap? Our AI-powered system delves deep, identifying the best match scenario.
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EZ Cloud’s custom routing capabilities ensure that invoices are automatically sent to the designated approval workflow, eliminating manual efforts.

ERP FOR PAYMENT

After data extraction, invoices are available for verification with data automatically extracted. After verification and approval, images and corresponding data are available to your ERP for processing and payment. The data is available in the ERP immediately after approval.

EZ Cloud is payment agnostic. Leverage the features of your current ERP, all while maintaining the way payments are currently made.

Step-by-step AP Automation process

Feature-rich within each step

EZ Cloud supports mid-market and enterprise AP and Finance teams throughout their P2P process, seamlessly integrating with your ERP. From invoice capture  processing to payment, here is how our AP Automation process works.
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Log into your portal
Upload the invoice(s)
Resolve any exceptions & submit for approval
Approve for payment in the ERP

Log into your EZ Cloud AP automation portal

Once user permissions are set, you can securely log into your portal using EZ Cloud’s web or mobile application anytime, anywhere.

FAST AND ACCURATE

Upload the invoice

First, you must decide how to import an invoice. EZ Cloud’s Accounts Payable automation software offers robust options to do so, including:

  • Email
  • Drag & Drop Upload
  • Scan
  • Taking a Photo
  • Supplier Portal Submission

EZ Cloud AP Automation Process is very simple. Users can upload, submit, and access invoices through the EZ Cloud web and mobile app at any time.

Resolve any exceptions & submit for approval

Need to resolve exceptions with a supplier or team member? No problem! Easily notify another EZ Cloud user by starting a chat via the integrated communications channel, a chat feature configured within each invoice, and they will receive immediate notification.

Approvals: Using your preset automated workflows, route invoices for approval with complete ease! Track invoice approvals using dashboards and real-time analytics, creating greater visibility and more productivity with fewer hands-on requirements.

Approve for payment

EZ Cloud is payment agnostic, meaning that payments will continue to be paid the way they are currently. However, by syncing with your ERP, EZ Cloud is notified once payments have been posted, and invoice statuses will be automatically updated. With this feature, users can track the invoice journey, gain quick and accurate insight using the dashboards feature, offering the ability for full invoice management.

ERP Integrations

And integrates with tools you already own

Streamline your AP automation processes, reduce manual efforts, and gain unparalleled insights into your financial data. Our Accounts Payable Automation software seamlessly integrate with major ERP systems, including  Oracle, Workday, Yardi, SAP, and more, unlocking efficiency and accuracy in your financial workflows. Embrace a new era of financial management with our Accounts Payable Automation Software, tailored to your unique business needs.

Browse integrations
Oracle Cloud ERP
Oracle JD Edwards
Oracle EBS
Microsoft Dynamics
Sage 50
Oracle PeopleSoft
QuickBooks
NetSuite
Sage

Why it pays to automate

Go touchless

Our innovative, AI-powered system eliminates the need for manual data entry, streamlines invoice processing, and reduces the risk of human error. The touchless operation not only enhances efficiency but also facilitates a seamless digital transformation, enabling your business to keep pace with the modern world's demands.
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Experience unmatched data extraction rates (customers regularly attain 88-92% for invoices in Western European languages) without the hassle of training specific invoice templates. Maintain this performance consistency throughout your journey.

Optimize discounts and vendor relationships

EZ Cloud's AP Automation doesn't just streamline your operations - it positively impacts your bottom line. Our solution identifies potential early payment discounts and avoids late payment penalties, ensuring you capitalize on every opportunity to save. With EZ Cloud, your AP process becomes a source of revenue generation, turning your accounts payable department into a profit center.

In addition, by ensuring speedy invoice processing to avoid late-payment penalties while capitalizing on early payment discount opportunities, businesses are able to thrive.

Tolerance-adaptive matching

In the dynamic world of business, it's not uncommon to face intra-day price fluctuations. Such shifts, however minor, can often lead to discrepancies between invoices and purchase orders (POs). Recognizing this challenge, our system introduces the concept of Tolerance-Adaptive Matching. With this sophisticated feature, EZ Cloud ensures a seamless alignment between your invoices and POs, even when there are variations in pricing. Instead of getting bogged down with mismatches, our platform leverages built-in tolerances for ordered goods, accommodating these price adjustments effortlessly.

Enhanced financial safeguards
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Employ stringent controls to robustly prevent payment of fraudulent invoices. EZ Cloud introduces Enhanced Financial Safeguards — a meticulously designed feature dedicated to combating these threats. By employing stringent controls, our platform robustly counters any attempt to process fraudulent invoices. These protective measures go beyond just identifying inconsistencies; they actively prevent the payment of any suspicious or mismatched invoice. This commitment ensures that your financial operations remain uncompromised, adding an extra layer of security and trust to your accounts payable process.

Stay in control

With real-time visibility into your entire accounts payable workflow, you're never left guessing about the status of invoices, payments, or cash flow. Our system offers customizable approval workflows and robust reporting capabilities, enabling you to make informed, data-driven decisions. With EZ Cloud, automation doesn't mean loss of control; it means gaining a more effective way to manage your operations.

Free your team from admin

Unburden your team from the tedious administrative tasks that have traditionally consumed their time. By automating repetitive, manual processes such as invoice processing and data entry, your team is liberated to focus on strategic, higher-value tasks that drive business growth. With EZ Cloud, allow your team to do more of what they do best - innovate, strategize, and lead your business to success.

Empowered financial decision-making

EZ Cloud recognizes the paramount importance of this and offers a suite designed to revolutionize how you approach financial strategy. With our platform, you're not just viewing numbers; you're diving deep into comprehensive insights that unravel the story behind each datum. Our dynamic KPI dashboards, combined with extensive reporting tools, provide a panoramic view of your financial landscape. But we don't stop there. Essential managerial metrics are laid out to refine financial planning, allowing teams to identify opportunities, assess risks, and pivot strategies with agility.

Improved collaboration

EZ Cloud presents a suite of features meticulously designed to enhance team collaboration. Begin with our tailored AP approval workflow, fine-tuned to suit your organization's unique requirements, ensuring that every invoice follows a clear, traceable path to approval. Integrated communication channels within our platform foster real-time discussions, eliminating the cumbersome back-and-forth of external apps and emails. And to ensure that every team member is always in the loop, instant push notifications provide immediate updates on crucial developments.
For ap AND FINANCE teams

Integral in supporting departmental success

From AP teams to Management, Controllers to CFOs,  EZ Cloud creates a simple, yet sophisticated, experience for leaders working to develop an organized structure for their AP process.

AP Teams

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As an AP professional, experience time savings, reduced errors, faster processing, real-time visibility, improved compliance, and EZ Cloud's AP Automation solution support to maintain this new reality.

Controllers

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As a Financial Controller, experience improved accuracy real-time visibility, streamlined approvals, and cost savings, all while reducing the risk of compliance issues using EZ cloud-based Accounts Payable Automation Software.

IT Directors

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Seamless integration, check. Scalability, check. EZ Cloud supports your need to maintain your company’s technology infrastructure while also ensuring systems are secure and compliant.

VPs of Finance & CFOs

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EZ Cloud’s Accounts Payable automation platform helps to improve efficiency and support efforts in achieving financial goals while also aligning with your organization’s strategic objectives.

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Take a look at our latest blogs

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