With the relentless pace of technology advancement, staying current in business is paramount to gaining a competitive edge. While Oracle Webcenter’s stack of products has supported enterprise AP departments, a cutting-edge solution has emerged that offers superior benefits. Enter EZ Cloud, a cloud-based AP automation platform, engineered to help enterprises using Oracle ERPs make that much-needed leap from legacy systems.
Oracle WebCenter’s Legacy System
Oracle WebCenter (Imaging, Enterprise Capture, and WebCenter Forms Recognition (WFR)), part of Oracle's broader WebCenter Suite, is an enterprise content management system that helps businesses streamline their document-driven processes. In Accounts Payable (AP) automation, it can manage and facilitate several tasks, including:
- Invoice Capture: This tool utilizes advanced capture technologies to digitize incoming invoices, whether they're received through mail, email, fax, or other means. Once the invoices are in a digital format, it extracts and indexes relevant information such as vendor details, invoice number, invoice date, and total amount.
- Document Management: The solution stores these digitized invoices in a centralized, secure repository. This not only helps businesses to organize their financial documents but also makes it easy for users to search and retrieve documents when required.
- Workflow Automation: This is used to automate invoice approval workflows. The solution routes invoices to the appropriate individuals for review and approval based on pre-defined business rules. This reduces manual intervention and accelerates the invoice approval process.
- Integration with ERP Systems: The solution is designed to integrate with Oracle ERP systems (and other ERP solutions to a certain extent). This allows the system to match invoices against purchase orders or receipt data automatically, flagging discrepancies for manual review.
- Compliance and Audit Trails: Oracle WebCenter also helps with compliance. It maintains a complete audit trail of actions taken on each invoice, providing transparency and facilitating compliance with regulatory requirements.
While Oracle WebCenter Imaging provides these capabilities, the need for continuous upgrades, consulting for optimization, and higher costs associated with maintaining the legacy system might make cloud-based AP automation platforms like EZ Cloud a more appealing option in 2023.
Understanding the Need for Change
Oracle’s Enterprise Capture has been a popular choice among businesses for its suite of tools. However, it's important to understand that technology has evolved exponentially since its advent. While Webcenter Imaging has served its purpose well, it may fall short in providing the level of efficiency and cost-effectiveness that today’s agile businesses demand.
Switching to a newer, more efficient system like EZ Cloud is not just an upgrade; it's a strategic move towards streamlining your AP processes, reducing your overall operational costs, and future-proofing your business.
EZ Cloud was built by Oracle AP Automation Experts
One of the strongest points in EZ Cloud's favor is its origin. This revolutionary platform is not just another AP automation solution, but it's the brainchild of experts who have extensive experience with Oracle WebCenter. They've used their wealth of knowledge and deep insights to design a solution that addresses the challenges faced by many Oracle WebCenter users.
This lineage brings an exceptional level of understanding of legacy AP automation systems to EZ Cloud's design and development. Its creators have taken the best aspects of legacy, on-prem systems, combined them with cutting-edge technologies and emerging industry best practices to create a solution that's not just an alternative, but an evolution.
Switching from on-prem to EZ Cloud is akin to upgrading from a reliable, older model car to a newer, sleeker model equipped with the latest technology and at a more affordable price. EZ Cloud offers a solution designed with the familiarity of the Oracle system, streamlined with cloud capabilities, and engineered to deliver even better performance.
Understanding the end-user, the creators of EZ Cloud have developed a solution that meets the unique needs of its users. As a result, migration to EZ Cloud is smooth, intuitive, and requires minimal adjustment, thereby ensuring a seamless transition that safeguards productivity and eliminates potential downtime.
This unique combination of familiarity with the legacy system and forward-thinking innovation is what sets EZ Cloud apart in the crowded marketplace of AP automation solutions. Businesses can now move forward confidently, knowing they are investing in a system developed by experts with an in-depth understanding of their needs.
The Unmatched Efficiency in Comparison
Here are some compelling reasons why you should consider switching to EZ Cloud from Oracle Webcenter Imaging:
- Cost Savings: EZ Cloud is designed to save enterprises thousands of dollars a month. These savings are achieved by reducing manual intervention, decreasing errors, and increasing the speed of AP processes. The result is a lower cost per invoice and an impressive return on investment.
- No Impact on ERP Upgrades: One of the primary concerns when switching systems is the potential impact on the existing ERP. EZ Cloud is designed to seamlessly integrate with any ERP system without disrupting ongoing operations or upgrades. This smooth transition eliminates the need for consulting and minimizes any potential downtime.
- Security: With an advanced level of security protocols, EZ Cloud ensures your data is always safe and secure. It not only complies with all international data security standards but goes beyond to incorporate the latest security measures.
- Ease of Use: Unlike legacy systems, EZ Cloud provides an intuitive and user-friendly interface. This greatly reduces the learning curve, enabling your team to quickly adapt to the new system and drive efficiency from day one.
- Accelerate Procure-to-Pay Operations: With EZ Cloud, you can streamline your procure-to-pay process like never before. By automating data entry, exception handling, and approval workflows, you cut down on processing time significantly. This speed and efficiency make capturing early payment discounts a norm rather than an exception, leading to substantial cost savings.
- Real-time Process Visibility: The platform equips you with real-time monitoring of key performance metrics, giving you an unprecedented level of visibility into your AP processes. EZ Cloud's analytics can also provide insight into process bottlenecks, enabling you to address them promptly and optimize your operations continually.
- Seamless Scalability: As a cloud-based platform, EZ Cloud provides the scalability businesses need in today's rapidly evolving environment. Whether your business is growing or facing a sudden surge in demand, EZ Cloud can accommodate these changes effortlessly without adding to your infrastructure costs.
- Future-Proof Your Business: With the pace of technological advancement, investing in a cloud-based solution like EZ Cloud is a strategic move. It not only addresses your current AP automation needs but also ensures that your business is ready to embrace future technological advancements.
Transitioning to a new system can be daunting. However, the cost savings, increased efficiency, and enhanced functionality that EZ Cloud offers make this change not just desirable, but essential. By choosing EZ Cloud, you're not just updating your technology—you're adopting a strategic solution that will keep you ahead in the rapidly evolving business landscape.
Say goodbye to the hassles of legacy systems and welcome the future of AP automation with EZ Cloud. Schedule a discovery call today to learn more!